Standards, regulation and guidelines
The texts governing medical devices reprocessing and education activities may be grouped in 3 categories:
- Regulation: Medical device regulations (including reprocessing aspects) are published by govermental bodies. They can be national like in the USA1 or supra-national like in the European Union2. Regulatory texts are of compulsory application. Present WFHSS guidelines will not comment regulation.
Common regulatory requirements for device reprocessing include obligations for medical device manufacturers to provide detailed reprocessing instructions, ensuring safe and effective reuse. Hospitals are also mandated to report any incidents involving medical devices, including those related to reprocessing failures. Additionally, national regulations often structure sterilization practices by setting specific requirements, such as the need for authorization to establish a sterilization department, defined qualifications for personnel managing a Central Sterile Services Department (CSSD), and rules governing the frequency and procedures for auditing sterilization processes.
- Standards set common expectations on products, services or processes to facilitate trade and enhance confidence and safety. They result from a consensus between experts representing their country. They are generally of voluntary application although some can be made compulsory by local regulation.
- Standards can be multiregional in scope (ISO), regional (CEN for the European Union) or national (DIN, BS etc..).
- Governing bodies define which standards are applicable. They may decide to not endorsed an ISO standard. Conversely Non EU nations can make the choice to use EN standards
- Standards can be specific to a given category of product or processes (e.g. steam sterilization) or transversal (e.g. Quality Management)
- Standards are subject to copyright and fees. Revenus generated by the sales of standards are used to finance the standardization effort
- While many international standards exist, they do not cover all products or processes. For example, highly innovative concepts or niche products may not justify the effort required for standardization, and achieving multiregional consensus may be challenging.
- When available, standards are advantageous for manufacturers, end users, and regulatory authorities. For instance, if compliance with a specific standard is specified in a tender, it becomes binding for all
Sterilization and disinfection standards come in support of applicable medical device regulation but do not supersede it.
In the case of the European Union, the compliance to an harmonized standard (i.e. a standard endorsed by the EU) indicates that the essential requirements of the medical device regulation are met and are used by notified bodies who audit manufacturers, for CE marking.
The present chapter will give an overview of international sterilization and disinfection standards (ISO and CEN) but will not comment on national standards (i.e. those applicable in only one country or a limited number of nations).
- Guidelines provide best practice recommendations (there are also called best practice or recommened practices).They take into applicable regulation and standards and serve as a framework for education programs.
Sterilization guidelines are many and diverse:
- They can be multi-regional (e.g., WFHSS), regional, or most commonly, national..
- Guidance may encompass all reprocessing steps or sterilization methods within a single document (e.g., WFHSS) or be segmented across multiple documents, as with AAMI’s recommended practices.
- Guidelines are access free (like WFHSS) or subject to fees. Links to access free national or international guidelines are provided under the international guidelines tab of WFHSS guidelines homepage.
- A variety of organizations contribute to sterilization guidelines, including scientific societies focused on sterilization or hygiene, medical or nursing societies, standards organizations, and sometimes governmental bodies, either by creating or endorsing existing guidelines.
- WFHSS guidelines are intended to encourage progressive alignment on evidenced based device reprocessing best practices for health care facilities. They do not supersede locally applicable guidelines if they exist.
- The interactive format allows adaptation to local needs (via the “show more” function) and a growing number of local languages (as artificial Intelligence improves translation)
- WFHSS acknowledges that there are different ways to achieve the same outcomes in terms of patient safety and environment friendliness. For example, there is a consensus to avoid drying of soil before cleaning but there are different opinions on how this is best achieved
- The above classification (regulation, standards, guidelines) is proposed for convenience and not universal or official. Borders between regulation, standards and guidelines are subject to local interpretation. For example, guidelines may be considered as part of the regulatory framework when they are endorsed by governmental bodies.
- In case of overlaps, regulation will always supersede standards and guidelines.
- The combination of regulation and the most recent standards and guidelines will constitute the state of the art in case of legal dispute.